Meeting Agendas and Minutes

Athetic Boosters Meeting and Minutes October 5, 2014

Blackhawk Boosters Agenda

October 5th, 2014

7:00 pm

High School Cafeteria

Treasurer’s Report

Checking account $6,191.29

Old Business

·     New Scorer’s table was voted down unanimously.  We will stay with our basically brand new scorers’ table.  When it is time to replace it, then we will entertain ideas for new options.

·     Helmet Safety due to size issues was addressed directly by coach Thorton.  He has asked that the parents come to him directly so that can solve any issues.  Our helmets are one of the best on the market, so all issues should be easily resolved.

·     Lia Sophia Fundraiser was approved with the addition of making it a mini ladies day.  A committee was formed and they are currently working on locations and additional vendors.  They will also be putting together a date and details for the next meeting.

·     Hudl

·     Chris and John gave a presentation on the Hudl options

·     Donation Money will be used along with Booster funds to fund the program this year.  We are waiting to hear from Coach Young on his decision for use and then we can put the funds into the account.

·     Concessions

·     Food Options will stay the same, with maybe a different option for Basketball season to be discussed later. 

·     Workers we are still working on filling the time slots

·     Candy & Soda options will stay basically the same.  We may try some additional candy items.  We will see what Myers/Cox has to offer.

·     Blackhawk Clothing

·      Selling at Gateway Apparel was discussed.  We will need to iron out a plan with Vinnie. Then we will bring it back to the group for a final vote. 

·      Set Hours

·      Merchandising

·      Booster payments

·      Advertising

New Business

·      High jump mat- Brett Richardson is looking to purchase a new high jump mat.  New one is approximately $4,184.00.  Brett was going to ask Warren and Youth Sports to split cost.  Suzy Young made a motion and Lori Zueger seconded to donate $1500.00 towards the new mat. 

·      Activity fund payments were discussed – Payments of $400.00 will be made to each sport and $200.00 to each co-op sport.

·      Volleyball uniforms will need to be purchased for the 2016-2017 season. No more color gradients will be allowed. 

·      Playoff shirts- Jenn will talk to Vinnie about starting the design process for football.  Volleyball t-shirts/hooded sweatshirts-offered if team wins regionals.  Golf-t-shirts/hooded sweatshirts for state meet.

·      Manny’s asked Jenn doing a fundraiser at a game.  No decision at this time.  Contact information for future reference is Dave at 815-297-2412 or 815-541-1843.

·      Cash Bash- Possibility of using Vanderheyden building if in the future the building would be turned into an event space. 

·      Basketball concessions-  Corner Tap pizza will be available for sale again.

 

 

Athletic Boosters August 5, 2014 Meeting Minutes

Blackhawk Boosters August Minutes 8/5

 

Treasurer’s Report - None

Old Business

·     By-laws were approved as written

·     Officer Election -2 year terms unless otherwise stated

o   President – Jennifer Jordan

o   Treasurer – Kim Baber

o   Secretary (one year term) – Heather Larson

o   Board of Directors – Darcie Raab

·     Concession Stand

o   39ers schedule has been meshed with our schedule and Rachel is working with Barb to finalize the details.  We have a schedule set for deliveries.  Barb has been given a copy of the schedule.  Barb will be handling the concession for the two home Freshman games in September. 

o   Move in date will be September 1st at 9:00.  We will meet at the High school and get Volleyball ready.  Then we will take stuff and head to the park.

o   The Pop & Candy for VB will be delivered Aug 27th & 28th.  Football supplies will be delivered the following Wed & Thursday.

·     Booster Bash

o   Date is tentatively set for March 7th

o   Location Deb is checking with Elizabeth to see if they have that date available, so that we can book it now.

·     Blackhawk Open

o   Brief overview – We had 83 golfers.  It was a very good day.  We will be having a committee meeting to go over thought s and ideas for next year.  Jenn will book date for next year of last Saturday in July 2015.

·     Registration Table

o   August 6th at the high school Noon-8

o   Concessions workers sign ups went well for all sports.  We still have some holes to fill but overall it was successful.

o   Clothing sales went well also.  We had a great group of workers and they did a wonderful job of selling our new items.  We are currently looking for a way to sell items at the football game.

 

New Business

·     New Scorer’s table was voted down unanimously.  We will stay with our basically brand new scorers’ table.  When it is time to replace it, then we will entertain ideas for new options.

·     Helmet Safety due to size issues was addressed directly by coach Thornton.  He has asked that the parents come to him directly so that can solve any issues.  Our helmets are one of the best on the market, so all issues should be easily resolved.

·     Lia Sophia Fundraiser was approved with the addition of making it a mini ladies day.  A committee was formed and they are currently working on locations and additional vendors.  They will also be putting together a date and details for the next meeting.

·     Hudl

o   Chris and John gave a presentation on the Hudl options

o   Donation Money will be used along with Booster funds to fund the program this year.  We are waiting to hear from Coach Young on his decision for use and then we can put the funds into the account.

·     Concessions

o   Food Options will stay the same, with maybe a different option for Basketball season to be discussed later. 

o   Workers we are still working on filling the time slots

o   Candy & Soda options will stay basically the same.  We may try some additional candy items.  We will see what Myers/Cox has to offer.

·     Blackhawk Clothing

o   Selling at Gateway Apparel was discussed.  We will need to iron out a plan with Vinnie. Then we will bring it back to the group for a final vote.      

§  Set Hours

§  Merchandising

§  Booster payments

§  Advertisi


Athletic Booster Agenda August 5, 2014

Blackhawk Boosters August Agenda

 

Treasurer’s Report

Old Business

·     By-laws

·     Officer Election

o   President

o   Treasurer

o   Secretary (one year term)

·     Concession Stand

o   39ers schedule

o   Move in dates

·     Booster Bash

o   Date is tentatively set for March 7th

o   Location

·     Blackhawk Open

o   Brief overview – Date for next year

·     Registration Table

o   August 6th at the high school Noon-8

o   Concessions workers

§  All sports sign ups winter and fall will be available

§  We will have notes for people to write down their commitment dates

§  Workers – Jennifer will work up a schedule as several said they were willing to work.

§  We will be selling a full line of new apparel. 

New Business

·     New Scorer’s table

·     Helmet Safety due to size issues

·     Lia Sophia Fundraiser

·     Hudl

o   Donation Money

·     Concessions

o   Food Options

o   Workers

o   Candy & Soda options

·     Blackhawk Clothing

Sell at Gateway